University Records

Although Archives is not the official repository for University financial records, certain basic documents on finances are kept here.

File 1

Appropriations requests (after 1997-98 title changed to Budget Data Book)

Appropriations requests constitute the institution's requests to the Colorado General Assembly for funds.  The requests for the fiscal years beginning July 1st are submitted in the prior fall, usually in October.  They include considerable material other than financial items.  For example, they include enrollment figures, base faculty salaries, information on organized research activities and requests for capital expenditures.

1-1

Operational/working budgets

In May, June or July, prior to submission of the appropriation requests (RG8 S1 F1), the president sends recommendations for the Operating Budget to the Board of Trustees.  After consideration, the Trustees file the official institutional request with the legislature for the portion of the Operating Budget to be funded by the state.

Working budgets include those for monies which come from the state appropriations as well as those from other sources, as follows:

1.

Educational and General State Fund

2.

Student Activity and Service Funds

3.

Housing System, Self-Maintaining Properties

4.

Auxiliary Enterprises Funds

5.

Special Programs Funds

1-2

Working documents

1-3

Budget Data Books 1998-

File 2

Consolidated reports. College and University financial, 1943- (called various names including Annual Report and Annual Financial Report)

Financial reports are filed after the end of the fiscal year. The first report in the Archives is for the year 1943-1944 when the fiscal year was October 1 through September 30.

2-1

Administrative Cost Analysis/Study/Draft 1992-

2-2

Executive Level Approved Allocations 1996-

File 3

Audits

File 4

Memorial and loan funds

Archives has two bound journals for loan funds for the period 1930-1936 and a College Loan Fund Report dated April 1936 covering 1925-1936.

File 5

Self-maintaining properties

Archives has financial statements and/or audits for 1942-67 for self-maintaining properties such as the bookstore.

File 6

Agency funds

Archives has financial statements and/or audits for 1950-61.  Agency funds include athletic events, faculty associations, etc.

File 7

Residence halls/Auxiliary Services

Archives has financial statements and/or audits for 1937-41, 1981.

File 8

Associated Students/Student Representative Council

Archives has financial statements and/or audits for:

1.

Student Association 1940-41

2.

Associated Students most years 1950-75

File 9

State or federally funded student assistance programs

Archives has one auditor's report dated 1981.

File 10

Clippings

File 11

Accounts receivable

File 12

V.P. for Finance

File 13

Cost Reporting Project 1999- (Academic program costs)

File 14

Bonds

File 15

Cash Journals

1.

Large black journal (17½”x11¼”) Vol. 1 – 1969-1970

2.

Large black journal (17½”x11¼”) Vol. 2 – 1966-1970

3.

Large green journal (17½”x11¼”) Vol. 1 – 1966-1969

4.

Large green journal (17½”x11¼”) Vol. 2 – 1965-1968; Subsistence Payments to Pakistan Participants, 1960-1962

5.

Small blue journal (12”x9⅛”) -- Oct. 1964-Dec. 1965